Fiscal Officer Position

The elected position of Clerk-Treasurer is no longer available to Minerva Park Residents.

While eliminating this position, council opted to create a Fiscal Officer position to assume the responsibilities of the Clerk-Treasurer, the main difference being that a Fiscal Officer is hired rather than elected, as discussed in this previous post.

Details of the job description and requirements as currently provided can be found on the Minerva Park website, here.

As of this posting, the website states as follows:

Fiscal Officer

Pursuant to ...

• the passage of Ordinance 4-2011 (eliminating the elected position of Clerk-Treasurer and creating the position of Fiscal Officer)
• Resolution 2011-17, adopting a Fiscal Officer job description

... Minerva Park has the following employment opportunity (posted June 14, 2011).

Note that the following job description is a DRAFT only:

Job Title: Fiscal Officer
Position Type: Part-Time
Appointment Dates: Employment at Will
Supervisor: Mayor or as Assigned by the Mayor

Job Overview and Purpose

Performs all of the tasks related to being the chief fiscal officer of the municipality and performs all of the duties and functions given to Village Clerk-Treasurers and City Auditors and Treasurers under the general laws of Ohio to the extent that those laws are not in conflict with the ordinances, resolutions, and/or policies of Minerva Park.

Supervision Received

The Fiscal Officer will serve at the discretion of the Mayor and will work under the Mayor's immediate supervision.

Essential Duties And Responsibilities

• Keeps the financial records of the Municipality, establishes the accounting system, financial records and reports used by the offices, departments, divisions, bureaus, boards and commissions of the Municipality;
• Receives and deposits funds, and invests revenues;
• Prepares and signs all checks for payments and payroll;
• Maintains and supervises the purchasing policy;
• Maintains personnel files, including records of payroll and benefits;
• Prepares various monthly, quarterly and annual reports as required by school districts, local, state and federal governmental agencies;
• Balances all financial records monthly and reconciles with bank statements;
• Maintains an inventory of the Municipality's assets and property;
• Provides information and assists representatives of the state examiner's office during the audit process;
• Provides analyses and projections of future revenue and expenditures, as requested by Mayor or Council;
• Assists in the tax administration program;
• Acts as the Municipality's grants financial coordinator;
• Assists the Mayor in the preparation and submission of appropriation measures, estimates, budgets, capital programs and other financial matters;
• Provides full and complete information concerning the financial affairs and status of the Municipality as requested by the Mayor or Council; and provides full and complete information and assistance concerning the finances or accounting systems or records of any office, department, division, bureau, board or commission of the Municipality as requested by the Mayor or Council;
• Maintains all the personnel records of the Village staff and performs human resources management as necessary.
• Performs all tasks related to the position of the Clerk of Council;
• Maintains a record of proceedings of the Council and a record of all ordinances and resolutions adopted by Council;
• Gives notice of regular and special Council meetings to its members and the public;

Peripheral Duties

Participates in the development of policies and procedures. Serves on various employee or other committees, as assigned.

Minimum Qualifications

(a) Bachelors degree;
(b) Two (2) years experience in financial administration, or
(c) Two (2) years experience in municipal finance administration;
(d) Any equivalent combination of education and work experience which indicates possession of the skills, knowledge and abilities listed below.

Desired Qualifications

(a) Bachelors degree in a related field, such as finance or accounting;
(b) Two (2) years experience in financial administration, or
(c) Four (4) years experience in municipal finance administration;
(d) Any equivalent combination of education and work experience which indicates possession of the skills, knowledge and abilities listed below.

Necessary Knowledge, Skills, and Abilities

(a) Comprehensive knowledge of GASB 34
- Management discussion and analysis
- Notes to the financials
(b) Comprehensive knowledge of fundamental accounting procedures;
(c) Comprehensive knowledge of budgetary process and existing policies;
(d) Comprehensive knowledge of municipal government structure and process;
(e) Knowledge of supervision and management;
(f) Ability to write and speak clearly, making complex issues seem simple while presenting information in an effective, tactful and professional manner;
(g) Ability to prepare technical reports and financial analyses;
(h) Ability to develop and maintain effective working relationships with coworkers.

Special Requirements

Leadership to see tasks to completion and to advance the progress of projects and self sufficiency to provide both professional responsibility and personal clerical support; An Ohio drivers license is needed, as well as the employee's personal automobile.

Tools And Equipment Used

Office equipment including, but not limited to, computers, calculators, policies and regulations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools or controls and reach with hands and arms. The employee frequently is required to stand, talk or hear, walk, sit, climb, balance, stoop, kneel, crouch or crawl.

The employee must periodically lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works primarily in indoor conditions. The employee occasionally works in high or precarious places.

The noise level in the work environment can be at times quiet or loud.

Selection Guidelines

Formal application, rating of education and experience, oral interview and reference check. Job related testing may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related to, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To Apply

Email your full qualifications to the Mayor by xx.

The job description was discussed at a special council meeting held tonight, June 20th. These details may be incorporated and changed on the official Minerva Park Website, and those interested are encouraged to follow the website or events held by council in the near future.